Privacy Policy.

Last Updated: January 2025

1. Introduction

Next Seven Again Pty Ltd, trading as Nxt7a ("we", "our", "us"), is committed to protecting your privacy and complying with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth). This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you use our environmental intelligence platform and services.

2. Information We Collect

2.1 Personal Information

We may collect the following types of personal information:

• Name, email address, and contact details
• Company or organisation name
• Billing and payment information
• Account credentials and authentication data
• User preferences and settings
• Communication history with our support team

2.2 Technical and Usage Information

• IP address, browser type, and device information
• Pages visited, features used, and time spent on the platform
• Geographic location data (from IP address)
• Cookies and similar tracking technologies
• Error logs and diagnostic data

2.3 Assessment and Project Data

• Land parcel boundaries and geographic coordinates
• Biodiversity assessment results and reports
• Uploaded files and documents
• Asset information and property details
• Analysis queries and saved searches

3. How We Collect Information

We collect information through:

• Direct interactions: When you register, use features, contact support, or make purchases
• Automated technologies: Cookies, log files, and analytics tools
• Third parties: Payment processors, authentication providers, and data partners
• Publicly available sources: Government databases and open environmental datasets

4. How We Use Your Information

4.1 Service Provision

• Creating and managing your account
• Processing biodiversity assessments and analyses
• Providing access to datasets and spatial layers
• Generating reports and facilitating credit transactions
• Storing your data and project information

4.2 Communication

• Responding to inquiries and providing customer support
• Sending service-related notifications and updates
• Providing information about new features and offerings
• Sending marketing communications (with your consent)

4.3 Improvement and Analytics

• Analysing usage patterns to improve the platform
• Developing new features and functionalities
• Conducting research and statistical analysis
• Troubleshooting technical issues

4.4 Legal and Security

• Complying with legal obligations and regulations
• Protecting against fraud and unauthorised access
• Enforcing our Terms of Use
• Resolving disputes and legal claims

5. Disclosure of Information

5.1 Service Providers

Third-party service providers who assist us in operating the platform, including:

• Cloud hosting and infrastructure providers
• Payment processing services
• Email and communication platforms
• Analytics and monitoring tools
• AI and machine learning service providers

5.2 Business Partners

• Organisations within your subscription (for enterprise accounts)
• Marketplace participants (traders, assessors) as necessary for transactions
• Data providers and research institutions (for aggregated, de-identified data)

5.3 Legal Requirements

• Government agencies and regulators when required by law
• Law enforcement in response to valid legal requests
• Courts and tribunals in connection with legal proceedings
• Professional advisors (lawyers, accountants, auditors)

5.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity, subject to this Privacy Policy.

6. Data Security

We implement appropriate technical and organisational measures to protect your personal information, including:

• Encryption of data in transit and at rest
• Secure authentication and access controls
• Regular security assessments and audits
• Employee training on data protection
• Incident response and breach notification procedures

However, no method of transmission or storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

7. Data Retention

We retain your personal information for as long as necessary to:

• Provide services to you
• Comply with legal obligations (typically 7 years for financial records)
• Resolve disputes and enforce agreements
• Maintain business records for legitimate purposes

When information is no longer required, we will securely delete or de-identify it in accordance with our data retention policy.

8. Your Rights and Choices

8.1 Access and Correction

• Request access to your personal information
• Request correction of inaccurate or incomplete information
• Update your account information at any time through your profile settings

8.2 Deletion and Restriction

• Request deletion of your personal information (subject to legal retention requirements)
• Request restriction of processing in certain circumstances
• Close your account (with 30 days' notice for paid subscriptions)

8.3 Marketing Communications

• Opt out of marketing emails using the unsubscribe link
• Manage communication preferences in your account settings
• Note: You cannot opt out of service-related communications

8.4 Complaints

If you believe we have breached the Australian Privacy Principles, you can lodge a complaint with us. If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC).

9. Cookies and Tracking

We use cookies and similar technologies to:

• Remember your preferences and settings
• Analyse platform usage and performance
• Provide personalised content and features
• Measure marketing effectiveness

You can control cookies through your browser settings, but disabling cookies may affect platform functionality.

10. Third-Party Links

Our platform may contain links to third-party websites and services. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

11. Children's Privacy

Our Service is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child without parental consent, we will take steps to delete it.

12. International Data Transfers

Your information may be transferred to and stored on servers located outside Australia, including in the United States and Europe. When we transfer information internationally, we ensure appropriate safeguards are in place, such as standard contractual clauses or adequacy decisions.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of material changes by email or through a prominent notice on the platform. Your continued use of the Service after changes take effect constitutes acceptance of the updated policy.

14. Contact Us

For questions about this Privacy Policy, to exercise your privacy rights, or to lodge a complaint, please contact us:

Privacy Officer
Next Seven Again Pty Ltd
Email: privacy@nextsevenagain.com
Address: 8/92a Mona Vale Road, Warriewood NSW 2102, Australia

We will respond to your inquiry within 30 days of receipt.

Office of the Australian Information Commissioner
If you are not satisfied with our response to your privacy complaint, you may contact:

Office of the Australian Information Commissioner (OAIC)
Website: www.oaic.gov.au
Phone: 1300 363 992
Email: enquiries@oaic.gov.au